Turn paper-based aviation security QC into an audit-ready digital system of record.
One platform for aviation security teams to plan QC activities, classify findings, track corrective actions and prove compliance to a competent authority — without the binders.
Designed around ICAO Annex 17 and Doc 8973 principles. Suitable for airport operators, regulated agents and aviation security service providers.
- R. AdeyemiRecurrent · in date
- L. NgX-ray cert 21d
- T. FischerBG check overdue
- J. CostaETD certified
- 14:31Incident closed · Lane 7 prohibited item
- 14:28Random search · 1 in 12 hit
- 14:24NOTAM ack · 18 / 22 screeners
- 14:19X-ray cal · machine 4 PASS
Aviation security QC still runs on paper.
Quality control underpins your security programme — but the way it's documented hasn't changed in twenty years.
Evidence scattered across paper, email and shared drives
Inspection sheets in binders, screening test logs in spreadsheets, CCTV checks on email — when an auditor asks, nobody can find the full trail.
Findings tracked manually — and quietly lost
Non-conformities raised on paper rarely make it into a structured corrective action plan, so the same issues resurface inspection after inspection.
Slow, painful audit preparation
Days are spent reassembling records, chasing signatures and reconstructing what happened — instead of running the operation.
The QC loop, end to end.
A single connected workflow — from planning the inspection to closing out the corrective action.
Plan QC activities
Schedule audits, inspections, covert and overt tests against your security programme — with templates, frequencies and owners defined up-front.
Classify findings
Capture findings on a mobile device, classify by severity and regulatory reference, and link supporting evidence directly to the record.
Raise & track CAPs
Convert findings into corrective action plans with owners, root-cause analysis, target dates and progress visible to managers in real time.
Verify, close & stay audit-ready
Verify effectiveness, close out actions, and produce the evidence pack a competent authority expects — at the click of a button.
Everything an aviation security QMS needs.
Purpose-built modules sharing one source of truth — so evidence, people and processes line up.
QC activities & templates
Reusable inspection, audit and test templates aligned to your national aviation security programme.
Findings & classification
Structured findings with severity, regulatory reference and evidence — replacing free-text notes.
Corrective action (CAP) tracking
Owners, root causes, target dates, verification and overdue alerts — all in one register.
Competency & vetting records
Track screener certification, recurrent training and background-check status against every individual.
Controlled documents
Version-controlled SOPs and manuals with classification handling, including RESTRICTED material.
Immutable audit timeline & KPIs
Tamper-evident history of every change, plus KPI dashboards built for regulators and exec review.
Designed around the standards your regulator already uses.
EasyQMS Aviation is a tool to help your team meet its obligations. It does not replace the competent person, your security programme, or the authority's oversight.
- Aligned with the structure of ICAO Annex 17 and the guidance in ICAO Doc 8973.
- Supports the QC and monitoring obligations set out in national aviation security programmes.
- Produces the audit trail, records and evidence packs a competent authority typically expects.
- Built for airport operators, regulated agents, known consignors and aviation security service providers.
EasyQMS Aviation is independent software. References to ICAO documents and national programmes describe the principles the platform is designed around; they do not imply endorsement, accreditation or certification by any regulator.
What an auditor actually sees
- Inspection records linked to the relevant standard and location.
- Findings, classifications and supporting evidence in one place.
- CAPs with owner, due date, status and verification.
- An immutable timeline of every change, signature and approval.
Built for material people don't want on a shared drive.
Aviation security records are sensitive. EasyQMS Aviation is engineered for organisations that handle classified and RESTRICTED information.
Need-to-know access control
Role and site-based permissions, granular document classification and per-record visibility — so the right people see the right information.
Encryption in transit & at rest
All data is encrypted in transit (TLS) and at rest. Credentials and access tokens are stored using industry-standard secret handling.
Full audit logging
Every create, change, approval and export is logged against the user and time — providing the tamper-evident trail an auditor expects.
Deployment & data sovereignty
Options for region-pinned hosting and tenant isolation to support sensitive and RESTRICTED material handling requirements.
What an airport gets back from EasyQMS Aviation
Time saved across every role on the security programme — from the line officer to the director. Adjust the assumptions to match your operation.
Your assumptions
Headcount auto-scales with annual passengers until you edit a row.
PLACEHOLDER assumptions — replace with client figures. Working year = 50 weeks.
Aggregated across 15 users in your security programme.
- Annual passengers: 5M
- Blended hourly cost: £25/hr
- Risk & assurance value: £7,500/yr (illustrative)
- Working weeks: 50/yr
Why each person on the security programme wins
Time saved per role flows directly into the calculator above.
Security Officer
Corrective actions and evidence captured on the spot; always clear what's needed; no paperwork.
Quality Auditor
Run audits, inspections and tests on a device from templates, auto-scored, with findings raised instantly — no manual write-ups.
Quality & Compliance Manager
Live coverage against the audit universe, KPI dashboards, and standard/regulator reports compiled automatically.
Security Operations Manager
Escalations and corrective-action status visible live; no chasing.
Security Duty Manager
Real-time activity and finding status across the shift.
Compliance Administrator
Document control, versioning and a complete evidence/audit trail kept automatically.
Airport Security Director
Real-time oversight, escalations surfaced, regulator-ready assurance at a glance.
See EasyQMS Aviation against your security programme.
We'll walk through how the platform handles QC planning, findings, corrective actions and audit evidence using examples that map to your operation. No slide-ware.
Prefer email? hello@easyqms.co.uk